At Aspire Training, we are committed to protecting your personal information and respecting your privacy. This Privacy Statement explains how and why we collect personal data from individuals who register for our programmes or visit our website, how that information is used, the circumstances in which it may be shared, and the measures we take to keep it secure.
This Policy may be updated from time to time, and we encourage you to review it occasionally to ensure you are satisfied with any changes.
Who we are
Aspire Training (formerly Midland School of Childcare) is responsible for the personal data described here. Contact us about anything in this statement:
Aspire Training, Bellview Building, Dublin Road, Mullingar, Co. Westmeath, N91 NW64 Email: info@aspiretraining.ie Phone: 044 934 1551
What we collect and why
| What | Why | Legal basis |
|---|---|---|
| Name, email, phone, address | To answer enquiries, enrol you and contact you about your course | Contract, or consent for enquiries |
| Course, results and assessment work | To deliver your course, assess you and issue certificates | Contract |
| PPS number, date of birth | Required by QQI to register you for certification (QQI courses only) | Legal obligation |
| Health or disability information | Only if you ask for a reasonable accommodation, so we can put it in place | Your explicit consent |
| Payment details | To process course fees. We never see or store card numbers. | Contract |
| Learning activity (lessons opened, quiz results) | To track your progress and issue online course certificates | Contract |
| Website usage (pages visited, device, IP address) | To keep the site working and secure, and to understand which pages are used | Legitimate interest, or consent for statistics cookies |
| Marketing preferences | To send course news, only if you opt in | Consent |
We only collect what we need. You can withdraw consent at any time without affecting anything done before.
Who we share it with
We never sell your data or share it for anyone else’s marketing. We share it only with:
- QQI, for learners on QQI programmes, to register you and issue your award.
- Service providers who run parts of our service for us, under contracts that require them to protect your data:
| Provider | What they do |
|---|---|
| Reg 365 | Hosts our website and its data |
| LearnPress (on our own website) | Runs our online courses and learner accounts |
| Vimeo | Hosts our course videos |
| Online forms, backups (Google Drive) and spam protection (reCAPTCHA) | |
| Sends and stores our email | |
| Paypal | Processes card payments, where offered |
| Our bank | Processes bank transfer payments |
- Authorities, where the law requires it.
Some providers (such as Google and Vimeo) may process data outside the EU. Where they do, the transfer is protected by the EU’s Standard Contractual Clauses or the EU–US Data Privacy Framework.
How long we keep it
| Data | How long |
|---|---|
| Enquiries that don’t lead to enrolment | 12 months |
| Learner records, results and certification data | 2 years |
| Assessment work | Until results are approved and the appeals period has closed |
| Reasonable accommodation information | Until your course ends, then deleted |
| Payment and accounting records | 6 years (Revenue requirement) |
| Online course accounts | Until you ask us to close your account, or [2] years with no activity |
| Marketing list | Until you unsubscribe |
Your rights
You have the right to:
- see the data we hold about you (a subject access request)
- have it corrected if it’s wrong
- have it deleted, where we don’t need to keep it by law
- restrict or object to how we use it
- receive it in a portable format
- withdraw consent at any time
Email info@aspiretraining.ie and we’ll reply within one month. If you’re unhappy with how we’ve handled your data, you can complain to the Data Protection Commission at www.dataprotection.ie.
Cookies
Our site uses essential cookies to keep you logged in and to process bookings. With your consent, it also uses statistics cookies (stored on our own server, not shared with advertisers). Embedded videos (Vimeo) and spam protection (Google reCAPTCHA) may set their own cookies. You can change your choices at any time with the Manage Consent button. Full details are in our Cookie Policy.
Under 18s
Learners under 18 need a parent or guardian’s consent to enrol.
Security
Our site uses encrypted connections (SSL), a web application firewall and two-factor authentication for staff accounts. Access to learner data is limited to staff who need it.
Changes
We’ll update this statement when our services change and show the date at the top.